What is that one thing that sets a girl boss apart from the rest of the crowd?
A girl boss will always have an endless amount of hacks and tricks up her sleeve.
Emailing is a huge part of everyone’s lives, especially if you’re a girl boss; and Gmail is your go-to email service provider.
What most girl bosses fail to see is that Gmail has a few tricks and extensions of its own.
Now you wouldn't be a true Girl Boss if you didn’t exploit these extensions now, would you?
So here are the most useful Gmail hacks decoded for you.
1. How to check emails without the wifi?
Another great feature Gmail has is that you don’t need to be hooked up to Wi-Fi to check your email.
There is a Chrome extension known as Gmail Offline which allows the users to access their emails without an internet connection.
You just have to turn it on while you’re connected to the internet. Which you can do by going to “Settings”. The extension takes a little time to sync and download your emails after which you can go offline.
2. How to undo sent mail?
How many of you have sent a mail to the wrong person or forgotten to attach the necessary files before hitting send?
Either way, wouldn’t you feel a million times better if you knew you could send a sent mail?
Now Gmail does provide the provision for that you just don't know it yet. Here is how you do it.
Open your Gmail account and in the top right corner click the gear icon go to “Settings.”
Find the section labelled, “Undo Send” and check the box next to “Enable Undo Send.”
In the “Send Cancellation Period” section, set the amount of time you want to be able to cancel the email. Select the “Save” button at the bottom of the page.
Now when you send an email along with the pop up that says “Your message has been sent.” an “Undo” button shall appear.
Sometimes you’ve been up late writing emails but feel you can’t send it since its too late and it's not appropriate.
There is an extension on Gmail known as the Boomerang which can schedule emails to be sent in future.
This is a great help if you feel you’ll forget to send an email or need them to be sent at a particular time.
4. Are there any keyboard shortcuts?
You can enable the use of keyboard shortcuts even on Gmail.
By going to Settings and checking the bubble next to “Keyboard shortcuts on.” under “General,” here are some important shortcuts:
- “j” access older messages
- “k” access new messages
- “e” to archive
- “shift + 3” to delete
- “a” to reply all
- “r” to reply individually
5. Unsubscribe to mass emails
Most our inbox is usually mass emails sent to yes by the newsletters we subscribed or the ads for products we once purchased.
If these emails annoy you, and you’re tired of them spamming your Gmail you can unsubscribe to them by clicking the “unsubscribe” button next to the sender’s email address.
6. Pre-write your emails
Being a girl boss who has a million of things to do it is almost tedious when you have to email similar emails to people at times.
You can make your job easier by having a prewritten template mail by the Gmail’s “Canned Responses” feature.
To set this up:
go to “Settings” and click the “Labs” tab and find “Canned Responses.”
check the box next to “Enable” and “Save.”
Compose an email message that you’d like to use as a template.
Click the arrow in the lower right-hand corner of the message window, choose “Canned Responses,” and under the “Save”.
Click on “New Canned Response.” Name your new response and click “OK.”
When you wish to use the template click “More options” in your message window and select the “Canned Response” you want.
7. Mute conversations
If there is a thread of email conversation that you want to particularly tune out of you can mute the conversation by clicking the MUTE button on the MORE menu.
You can make a financial transaction on your mail using Google Wallets.
All you have to do is select the dollar sign after composing a mail you’ll get the option of sending money to your email recipient.
To get someone to pay you, select “Request” instead.
Though you must create a Google Wallet account, and enable the setting “Send money using Gmail.”
9. Access emails from desktop
There is a particular Chrome extension known as Checker Plus for Gmail which sends notifications to your desktop.
It allows you read and delete emails, from your desktop without accessing Gmail directly.
10. Gmail security
We live in a day and age where our online presence is under constant threat, it’s important to make sure our accounts are safe. To see that no one’s illegally accessing your emails, check your “Last account activity."
In your inbox homepage, scroll to the bottom and locate “Last account activity: X minutes ago.”
Click “Details” and Gmail will show you every IP address that has accessed your account, and the type of device being used.
This will help you detect threats to your system.
These are super simple hacks that can make your life so much more smooth. We hope this helped!